Guildelines for Online Participation

Joining the lectures

MOVEP 2020 will be hosted on the BigBlueButton room:

A password will be emailed to the registered participants shortly before the school starts.

We open the room at 8:30 every day. Please start joining at 8:55 the latest, since connecting might take a little while. For best results use Google Chrome or Firefox and clear navigation data from the browser’s caches prior to connecting. Please use your full name as on a conference badge. Make sure you have a reliable internet connection (such as the one in your office or at your faculty).

Presenters are kindly asked to send the slides by email to the session chair (to be announced) prior to the session, in order to speedup the uploading procedure.

A short video on how to join a BigBlueButton session as a viewer is available here: A video for the moderator/presenter is also available here

Interacting with the Presenter

We encourage interaction during lectures. To ask a question you can change your status (raise your hand) by clicking on your name’s icon on the list to the left of your browser’s window. This will promote your name to the top of the list. You can also type “question?” in the public chat. Wait for the moderator of the session to notify the speaker, then unmute yourself (see Audio/Video) and ask the question verbally. It is good practice to present yourself briefly (name and affiliation) each time you ask a question. You may also type the question directly in the chat.


To reduce background noise, it is important to use headphones. You will be automatically muted upon joining the session. To ask a question you will have to unmute yourself by clicking on your name’s icon on the list to the left of your browser’s window. Please mute yourself back when done (the moderator of the session will eventually do that otherwise).

Video is the greatest consumer of bandwidth and server resources (CPU, memory). For this reason, we limit the number of active cameras to the presenter + moderator + 4 viewers. To use your camera on a given session (which gives priority in asking questions), please pre-register by entering your name and email in the session you are interested in the following form (we will contact you by email for approval)

For PhD talk sessions, we ask all the presenters to share the cameras throughout the session in order to minimize the overhead of changing the speaker.

If you are experiencing connectivity problems while using video, the first thing to do is stop sharing your camera.

Breakout rooms

During the coffee and lunch breaks there will be 3 active breakout rooms for small group conversations. There are no restrictions on using video/audio in these rooms, however you might want to logout or mute yourself in the main room when joining a breakout room (and please join only one breakout room at a time) or else there will be interference noises. To ask offline questions to the speaker of the previous session, stay in the main room.

Coffee break 1:

Coffee break 2:

Coffee break 3: